Hiring the Club

Our Clubhouse is a very unique facility and there are not many other venues in Melbourne that are located on the water with such spectacular views. It is a enviable place to have a wedding and also a beautiful and peaceful place to hold a memorial service for a loved one. We host a number of weddings, memorial services and special milestone birthdays every year.

The hire of the Clubhouse for private events (e.g. weddings) is usually only available to members and their relatives / guests.  The member organising the function must be in attendance and is fully responsible for the function. The Clubhouse can be hired to non-members which usually requires a meeting in person with a Committee member and a fully refundable bond payable prior to the event.

Fees

Our fees for an exclusive private function in the clubhouse outside the blackout period are (inclusive of GST):

Monday – Thursday: $1,000

Friday – Sunday: $2,500

The fee provides exclusive use of the clubhouse from 9am to 11.59pm. The Clubhouse will be cleaned prior to your event, and it is expected that the facilities are left in a neat and tidy condition at the end of your hire, otherwise a cleaning fee of $250 (inc gst) will be charged.  Please note that you can hire out the facilities for less than a full day, but a pro rata fee will need to be negotiated with the Committee and the cost will depend on the time of the day and the length of the event. A wedding or another major event on a weekend is automatically deemed a full day event. Please note that with an exclusive function the lower deck is still available for members to use, but members will not be able to access the clubhouse facilities, including the kitchens, during your period of hire.

Blackout Dates

The Canadian Bay Club is run for the benefit of all its members, with members using the club facilities primarily in the summer period. Private functions are usually not approved during our peak period, from the weekend prior to Melbourne Cup (first Tuesday in November) through to Easter (inclusive) each year, particularly on weekends. Applications will be considered on a case by case basis and are likely to incur a higher charge than stated above for outside the blackout period (to be determined by the Committee if an application is received).

What about 21st, 18th, 16th Birthday Parties?

Please note that the club house cannot be hired for these parties where large numbers of teenagers and young adults are to be invited. Members may have a small gathering for such occasions, providing that the event does not meet the criteria of a “private function”. That is, if you can host the event within the terms of your guest limit and the event is during daylight hours, you can use the club for these birthday parties.

What about 40th, 50th, AND ‘Mature’ Parties?

Parties with a ‘mature’ guest list are allowed where the member hosting the event has applied for a private function by submitting a request to the committee. Again, where your guest list can be accommodated within your guest limits there is no need to apply for a private function.

How do the Guest Limits Work?

Members are allowed to bring up to four (4) adult guests (and children as applicable) to the club without having to apply to the Committee for approval. This limit is per membership, not per spouse. For example, if the husband was the member then the husband may invite four guests; the wife cannot invite another four guests because the four guest limit has already been reached for the membership.

How to Apply for a Private Function

Applications for private functions can be sent to functions@canadianbayclub.com.au. or use the application form located below to start the process.

Application Form

Functions Booking
Will there be music provided?
Are kitchen facilities required?
Are caters being engaged?
  • The member agrees that the function will cease at 11.45 and all guests will depart no later than 12.00 am.
  • The hirer agrees to be bound by the Rules & Bylaws and to ensure the observance of “Good Neighbour” orderly behaviour on the premises including arrival & departure.
  • If the booking is accepted, payment of a deposit of 50 per cent is due and payable at the time of approval. In the event that the member cancels or postpones the function, the deposit will be forfeited by the hirer. The final 50 per cent is due 14 days before the event.
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an iconic boating and recreational club

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founded in 1957

Contact

PO BOX 108
Mt Eliza VIC 3930

Foreshore, Canadian Bay Road, Mount Eliza VIC 3930